IMPORTANT NOTE: SINCE JANUARY 1, 2013 THE PRICE FOR A LUXEMBOURGISH PASSPORT IS 50 EUROS (for a 5 year passport) OR 30 EUROS (for a 2 year passport,OR minor aged 3 or under).
Regulations governing the issuance of a new Luxembourg biometric passport and the integration of fingerprints in the passport chip starting June 29, 2009.In order to comply with European Regulation (EC) No 2252/2004 of December 13, 2004, aiming to the security features and biometrics in passports and travel documents issued by Member States of the European Union, the Luxembourgish government proceed to the integration of fingerprints in the passport chip since June 29, 2009. It was essential to establish a new system for personalization of travel documents at the office of passports, visas and legalization.The production of biometric passports started on June 29, 2009. Please note that all passports issued before June 29, 2009 remain valid until their expiry date, including:
- Passports of the series F
- Passports of the series C
- Passports of the series G (passports without biometric fingerprint)
In exceptional cases, the passport office is willing to exchange the passports of the C series against new biometric passports.The following persons are exempt from the requirement to give fingerprints:
- Children under the age of twelve.
- People who are physically unable to give the fingerprints. A medical certificate or a letter from the employer attesting to the inability of the person concerned shall, if necessary, be filed during the filing.
____________________________________________________________________________________________________________
I. CHECK THE REGISTRY INFORMATION BY EMAIL BEFORE APPLYING FOR A PASSPORT
IMPORTANT: DO NOT DROP IN TO THE CONSULATE GENERAL IN NEW YORK OR BOOK A FLIGHT BEFORE YOU HAVE A CONFIRMED DATE AND TIME FOR YOUR APPOINTMENT!
The Luxembourg Registry (The National Registry of Physical Persons) is the main national database in Luxembourg and is linked with your personal passport page in the Passport System; we must, therefore, first check that your personal information in the Registry in Luxembourg is correct and updated.
EXCEPTION: Newborns must first complete a two-step introductory process to receive their passports: Two-step process
Please email us the following information using the subject "Registry Check : LAST NAME, FIRST NAME" at newyork.consular[at]mae.etat.lu :
LAST NAME:
FIRST and MIDDLE NAMES:
DATE OF BIRTH:
SEX:
MARITAL STATUS:
MAIDEN NAME IF MARRIED:
IF MARRIED LAST NAME, FIRST & MIDDLE NAMES, BIRTH DATE and SEX OF SPOUSE:
IF YOU HAVE CHILDREN (under the age of 18), LAST NAME, FIRST & MIDDLE NAMES, BIRTH DATE and SEX of EACH CHILD:
ADDRESS:
CELL PHONE NUMBER:
EMAIL:
We will contact you within 10 business days with our findings; if your information does not match the information in the RNPP (Luxembourg National Database aka "Registre National des Personnes Physiques"), we will then give your instructions to update your information (by email) with the RNPP in Luxembourg. Once the RNPP has updated your request, they will email you back.
All updates with the RNPP will need to be completed before we can give you a passport appointment, in order to assure that your Luxembourg Passport will be correct.
If you have not received a response to your email after 10 business days, please feel free to send us a reminder at newyork.consular[at]mae.etat.lu
© 2020 Ministère des Affaires étrangères et européennes | Info
II. MAKE A PASSPORT APPOINTMENT AT THE CONSULATE GENERAL OF NEW YORK
Once we have confirmed that your information in the Luxembourg Registry is correct (or once you have updated your information with the RNPP in Luxembourg); you can then make an appointment.
Please email us a couple of dates and times as options for your appointment at newyork.consular[at]mae.etat.lu using the subject "Passport Appointment: LAST NAME, FIRST NAME"
or you can call us at +1 (212) 888 6664
• Do not make travel plans or book a flight until your appointment has been confirmed
• You may not get your preferred date and time for a passport appointment but we will do our best to work with you
• There are absolutely NO DROP INS and you must have a confirmed appointment
• If you are NOT located in our JURISDICTION but would like to make an appointment with our Consulate General in New York, we may exceptionally accept your appointment as long as you ask the Diplomatic Mission in your Jurisdiction (either the Luxembourg Embassy in Washington DC or the Consulate General in San Fransisco) to verify that your information in the Luxembourg Registry is correct or that they have requested to update the information on your behalf
After the appointment has been made, make sure to gather all of the documents listed in the next step in order to bring them to the appointment.
III. CHECKLIST DOCUMENTS
When coming to the Embassy or Consulate, please provide the following documents: Please refer to the option below which most closely matches your family situation.
Adult male (18 years or older)
| 1. | An original or a copy of the proof of payment of the fees of 50.00 Euros. The Consulate being not responsible for any additional wiring fees you may encounter. (Please refer to payment information in the preliminary notes). |
| 2. | The passport application form "Demande de passeport biométrique" completed and signed. The signature must not cross or touch the lines of the signature box on the application form. Click here to download the application: Demande de passeport biométrique . |
| 3. | Valid passport. A valid "Certificat de Nationalité" is not mandatory but may be required by the embassy. |
| 4. | If your passport is expired, a valid "Certificat de Nationalité". To renew your "Certificat de Nationalité", click here . |
| 5. | Original Alien Registration card (Green card) or a notarized copy. |
| 6. | One passport size photograph (4.5 cm x 3.5 cm - 1.78'' x 1.38''). It is very important that the submitted photo complies with the standards set by the I.C.A.O. (International Civil Aviation Organization). Any photo in order to be accepted has to be recent, in color, of good quality, shot frontally, mouth closed, right dimensions of 1.78'' x 1.38'' (45 mm x 35 mm), 70% to 80% of which are occupied by the facial image itself. Please refer to the following PDF documents: photograph guidelines document and new ISO-ICAO photo guidelines . |
| 7. | For proof of your current address : a copy of your last telephone bill or your last electrical bill (if these are not available we will accept a copy of your driver's license). |
| 8. | If you would like to have your spouse's name listed on your passport, original marriage certificate ("Acte de marriage") or notarized copy. |
| 9. | Unless you pick up the new passport at the consulate, a prepaid return envelope is needed (FedEx or TNT ONLY ). The Consulate of Luxembourg is not responsible for documents lost in the mail, so we highly suggest using an overnight form of courier service. |
Adult female (18 years or older)
| ** Please note that the passport will be issued under your maiden name. If you need your husband’s name to appear on your new passport, please inform the passport officer ** | |
| 1. | An original or a copy of the proof of payment of the fees of 50.00 Euros. The Consulate being not responsible for any additional wiring fees you may encounter.(Please refer to payment information in the preliminary notes). |
| 2. | The passport application form "Demande de passeport biométrique" completed and signed. The signature must not cross or touch the lines of the signature box on the application form. Click here to download the application: Demande de passeport biométrique. |
| 3. | Valid passport. A valid "Certificat de Nationalité" is not mandatory but may be required by the embassy. |
| 4. | If your passport is expired, a valid "Certificat de Nationalité". To renew your "Certificat de Nationalité", click here . |
| 5. | Original Alien Registration card (Green card) or a notarized copy. |
| 6. | One passport size photograph (4.5 cm x 3.5 cm - 1.78'' x 1.38''). It is very important that the submitted photo complies with the standards set by the I.C.A.O. (International Civil Aviation Organization). Any photo in order to be accepted has to be recent, in color, of good quality, shot frontally, mouth closed, right dimensions of 1.78'' x 1.38'' (45 mm x 35 mm), 70% to 80% of which are occupied by the facial image itself. Please refer to the following PDF documents: photograph guidelines document and new ISO-ICAO photo guidelines. |
| 7. | For proof of your current address : a copy of your last telephone bill or your last electrical bill (if these are not available we will accept a copy of your driver's license). |
| 8. | Marital Status Documents: - If married , a notarized copy of the marriage certificate ("Acte de marriage"). - If divorced , a notarized copy of the divorce papers. - If widowed must present a notarized copy of their husband's death certificate ("Acte de décès"). ALL WOMEN MUST SIGN WITH THEIR MAIDEN NAME ONLY |
| 9. | Unless you pick up the new passport at the consulate, a prepaid return envelope is needed (FedEx or TNT ONLY ). The Consulate of Luxembourg is not responsible for documents lost in the mail, so we highly suggest using an overnight form of courier service. |
Minor(less than 18 years old)
| 1. | An original or a copy of the proof of payment of the fees of 50.00 Euros (aged 4 or older) or 30.00 Euros (aged 3 or under). The Consulate being not responsible for any additional wiring fees you may encounter. (Please refer to payment information in the preliminary notes). |
| 2. | The passport application form "Demande de passeport biométrique" completed and signed. Minors who know how to write are encouraged to sign their passport application.The application must also be signed by the parent. (5 year passport for minors aged 4 or older, 2 year passport for minors aged 3 or under).The signature must not cross or touch the lines of the signature box on the application form. Click here to download the application: Demande de passeport biométrique. |
| 3. | Valid passport. A valid "Certificat de Nationalité" is not mandatory but may be required by the embassy. |
| 4. | If your passport is expired, a valid "Certificat de Nationalité". To renew your "Certificat de Nationalité", click here . |
| 5. | The original birth certificate or a notarized copy. |
| 6. | U.S. Permanent Residency Card ("Green Card") or a notarized copy or foreign passport in case of dual nationality under the age of 18. |
| 7. | One passport size photograph (4.5 cm x 3.5 cm - 1.78'' x 1.38''). It is very important that the submitted photo complies with the standards set by the I.C.A.O. (International Civil Aviation Organization). Any photo in order to be accepted has to be recent, in color, of good quality, shot frontally, mouth closed, right dimensions of 1.78'' x 1.38'' (45 mm x 35 mm), 70% to 80% of which are occupied by the facial image itself. Please refer to the following PDF documents: photograph guidelines document and new ISO-ICAO photo guidelines. |
| 8. | A proof of address for both of the parents or legal guardian (copy of driver's license or last telephone/electrical bill). |
| 9. | A certified document signed by both parents saying that the child is living with them or a certified document signed by the legal parent saying that the child is living with him. |
| 10. | Unless you pick up the new passport at the consulate, a prepaid return envelope is needed (FedEx or TNT ONLY ). The Consulate of Luxembourg is not responsible for documents lost in the mail, so we highly suggest using an overnight form of courier service. |
Newborns
| 1. | An original or a copy of the proof of payment of the fees of 30.00 Euros (aged 3 or under). The Consulate being not responsible for any additional wiring fees you may encounter. (Please refer to payment information in the preliminary notes). |
| 2. | The passport application form "Demande de passeport biométrique" completed and signed. Minors who know how to write are encouraged to sign their passport application.The application must also be signed by the parent. (5 year passport for minors aged 4 or older, 2 year passport for minors aged 3 or under).The signature must not cross or touch the lines of the signature box on the application form. Click here to download the application: Demande de passeport biométrique. |
| 3. | The original birth certificate or a notarized copy. |
| 4. | A valid "Certificat de Nationalité" of the parent of luxembourgish citizenship.To renew your "Certificat de Nationalité", click here . |
| 5. | A proof of address for both of the parents or legal guardian (copy of driver's license or last telephone/electrical bill). |
| 6. | Original passports of the parents or notarized copies. |
| 7. | U.S. Permanent Residency Card ("Green Card") or or current US visa of the parent of luxembourgish citizenship or a notarized copy. |
| 8. | One passport size photograph (4.5 cm x 3.5 cm - 1.78'' x 1.38''). Please refer to the following PDF documents: Photograph guidelines document and new ISO-ICAO photo guidelines. For newborns, the picture may slightly deviate from the norms established by the I.C.A.O: e.g. not shot completely frontally, mouth not closed. |
| 9. | A certified document signed by both parents saying that the child is living with them or a certified document signed by the legal parent saying that the child is living with him. |
| 10. | Unless you pick up the new passport at the consulate, a prepaid return envelope is needed (FedEx or TNT ONLY). The Consulate of Luxembourg is not responsible for documents lost in the mail, so we highly suggest using an overnight form of courier service. |
IV. PAYMENT OF THE PASSPORT ONCE REGISTRY CHECK IS COMPLETE AND ONCE YOU HAVE A PASSPORT APPOINTMENT
Payment can be made:
- online via MyGuichet.lu;
- by bank card directly at the Passport, Visa and Legalisation Office (Bureau des passeports, visas et légalisations - BPVL);
- by deposit or transfer to the BPVL's post office account (IBAN: LU 46 1111 1298 0014 0000 / BIC: CCPLLULL).
Payment must be made:
- no more than 6 months before applying;
- no later than at the time of applying.
In case of multiple applications for biometric passports for several members of the same family, the total amount can be paid with a single deposit/transfer, indicating the first names and surnames of all the applicants.
Under no circumstances will the bank charges for making a transfer be borne by the BPVL.
Refund in case of an erroneous transfer
In the event of an erroneous transfer, a refund may be requested in writing (letter, email or fax) from the BPVL . The request must include an explanation, a copy of the transfer as well as an account number (IBAN and BIC code) and name of the account holder.
Luxembourg passport payment: pay online using Visa or MasterCard (it is best to pay for your passport(s) not more than a few days before your appointment)
Please pay for your Luxembourg Passport by following the link at the bottom the instructions to Luxembourg's online passport payment system (pay by Visa or MasterCard).
IMPORTANT NOTE ABOUT URGENT PASSPORTS ("PASSEPORT URGENT"): For normal passports please answer "NON" (NO) to "DEMANDE URGENTE" (URGENT REQUEST), all URGENT PASSPORT MUST BE PICKED UP IN PERSON IN LUXEMBOURG BY A CONTACT THAT YOU HAVE ASSIGNED, therefore for an urgent passport you must have someone in Luxembourg who will retrieve the passport for you in person at the Bureau of Passports in the country of Luxembourg and who will also then send it to you. If you do have someone in Luxembourg to pick up an urgent passport (3 day turnaround + URGENT fee for a Total of 150 EUROS), you must have the exact name(s) and email addresses (can be up to 2 different people) of the person(s) in charge of picking up your urgent passport in Luxembourg. We will need this information on the day of your Passport appointment, as we will need to list them in our system. If you have a contact who can pick up an Urgent passport in person in Luxembourg, and you have an emergency, then pick OUI (YES) to Demande Urgente for an urgent passport (3 times more expensive than a non-urgent passport).
NORMAL NON URGENT PASSPORTS:
The information online is in French, please refer to a general translation below:
|
|
|
| E-mail du débiteur | E-mail of the payer: please type the email address of the person paying for the passport or passports (there is a confusing "@" symbol on this line, please ignore it and type in your email address) | |
| Information du titulaire | Information of the holder (this is a title you do not need to type any information) | |
| Nom | Surname (Last name): please type your Surname (Last Name) | |
| Prénom | Given Name (First and middle name): please type your Given Name (First and Middle Name) | |
| Age | Age (this is a title you do not need to type any information) | |
| Moins de 4 ans | Less than 4 years old (click on this option if the holder of the passport is less than 4 years of age or will still be under 4 years of age at the time of the passport appointment) | |
| 4 ans ou plus | 4 years or older (click on this option if the holder of the passport is 4 years of age or older at the time of the passport appointment) | |
| Demande Urgente | Luxembourg citizens overseas must select "NON" (NO) to the option "DEMANDE URGENTE" (URGENT REQUEST) | |
| Oui | Yes - DO NOT CLICK YES UNLESS YOU HAVE A CONTACT IN LUXEMBOURG WHO WILL PICK UP YOUR URGENT PASSPORT IN PERSON IN LUXEMBOURG | |
| Non | No - most applicants must click this option unless they have a contact in Luxembourg who will pick up the passport in person | |
| Lieu d'enrôlement | Place of enrollment: you MUST CLICK ON Diplomatic and Consular Missions(as you are NOT IN LUXEMBOURG) | |
| Ajouter un titulaire | Add Another Holder | |
| If you have more than one person to pay for please click on this option. If you are paying for only 1 applicant please do NOT click on this option | ||
Please keep your proof of payment and bring it with you on the day of your Passport appointment