MANDATORY PRE-CHECK by email before applying for a visa
If you need to apply for a Schengen visa, you must request an appointment by email only; PLEASE SEND AN EMAIL WITH THE FOLLOWING INFORMATION
- Last Name:
- First Name:
- City and State of residence:
- Purpose of travel:
- Detailed itinerary:
- If you were granted a Schengen visa also include your passport number, date of birth and (if possible) a photo of your most current Schengen Visa:
to the following email: firstname.lastname@example.org
Visa applicants without an appointment will not be accepted!
Telephone calls are not accepted, please email your requests.
THERE ARE NEW SCHENGEN REGULATIONS REGARDING THE LENGTH OF TIME OF THE APPLICATION PROCESS.
Please plan ahead as our processing times have changed for Schengen Visas (tourist / family / business): our internal visa calendar (not accessed by the public) is often booked anywhere from 4 to 8 weeks ahead of time; from the date of your appointment, you must then count 10 to 15 business days to process the visa and / or decision.
For example only: If an applicant receives a confirmation that they will have an appointment either in person / or by mail 4 weeks from today’s date; they will then need to count an extra 10 to 15 days for the decision of their case and return of their passport
For Those who have been fingerprint by a Schengen partner in the USA within the last 59 months:
you should be able to apply by mail IF WE FIND YOUR FINGERPRINTS IN THE SCHENGEN SYSTEM: though you will be applying by mail and do NOT need fingerprinting, we will need to schedule an appointment in order to schedule time to process your visa; the decision for the visa will be issued within 10 to 15 business days after your initial appointment and your passport will be sent back to you at your own cost.
VISA “RENEWALS” DO NOT EXIST: as every visa application requires a new process, we must schedule time in our calendar for EVERY VISA whether they are in person with fingerprinting or by mail (without new fingerprinting, using previously taken fingerprints from a Schengen partner or from us).
Information to visa applicants concerning the processing of personal data in the Visa information System (VIS) provided upon short stay visa application
Information on the processing of personal data
The collection of personal data required by any visa application including the taking of the photograph and the taking of the fingerprints are mandatory for the examination of a visa application. Failure to provide such data will result in the application being inadmissible.
The responsible authorities
Ministère des Affaires étrangères et européennes
Bureau des Passeports, Visas et Légalisations
6 Rue de l’Ancien Athenée
Data protection officer: email@example.com
The legal basis
The legal basis for the collection and the processing of personal data is set out in Regulation (EC) 767/2008 (VIS Regulation), Regulation (EU) 2019/1155 amending Regulation (EC) 810/2009 establishing a Community Code on Visas (Visa Code) and Council Decision 2008/633/JHA.
The processing of personal data
The data will be shared with the relevant authorities of the Member States and processed by those authorities for the purposes of a decision on a visa application.
The data and data concerning the decision taken on an application or a decision whether to annul, revoke, or extend a visa issued will be entered into, and stored in the Visa Information System (VIS) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purposes of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination.
Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purposes of the prevention, detection and investigation of terrorist offences and of other serious criminal offences.
Third Country and international organisations
Personal data might also be transferred to third countries or international organisations for the purpose of proving the identity of third-country nationals, including for the purpose of return. Such transfer only take place under certain conditions. You can contact the authority responsible for processing the data to obtain further information on these conditions and how they are met in your specific case.
Transparency and rights of the data subject
Under the General Data Protection Regulation and the VIS Regulation, you are entitled to obtain access to your personal data, including a copy of it, as well as the identity of the Member State which transmitted it to the VIS. You also have the right that your personal data which is inaccurate or incomplete be corrected or completed, that the processing of your personal data be restricted under certain conditions, and that your personal data processed unlawfully be erased.
You may address your request for access, rectification, restriction or erasure directly to the authority responsible for processing the data. Further details on how you may exercise these rights, including the related remedies according to the national law of the State concerned, are available on its website and can be provided upon request.
You may also address your request to any other Member State. The list of competent authorities and their contact details is available at: https://ec.europa.eu/home-affairs/sites/homeaffairs/files/what-we-do/policies/borders-and-visas/visa-policy/how_to_apply/docs/links_to_ms_websites_en.pdf
Lodge a complaint
You are also entitled to lodge at any time a complaint with the national data protection authority of the Member State of the alleged infringement, or of any other member State, if you consider that your data have been unlawfully processed.
The data protection authority of Luxembourg is:
National Commission for Data Protection (CNPD), 15 Boulevard du Jazz, L-4370 Belvaux
Phone: (+352) 26 10 60 - 1
Web contact: https://cnpd.public.lu/en/support/contact.html
 Austria, Belgium, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Malta, The Netherlands, Poland, Portugal, Slovakia, Spain, Sweden, Norway, Iceland, Liechtenstein and Switzerland
 Article 31 of Regulation (EC) 767/2008 (VIS Regulation)
 Article 15 to 19 of Regulation (EU) 2016/679 (GDPR)
 Article 38 of Regulation (EC) 767/2008 (VIS Regulation)
Your rights regarding the processing of personal data for immigration procedures at the Immigration Directorate of the Ministry of Foreign and European Affairs
In the exercise of its public interest mission, the Directorate of Immigration of the Ministry of Foreign and European Affairs collects and uses your personal data to allow the processing of your file according to the provisions of the amended law of the 29 August 2008 on the free movement of persons and immigration.
The data collected by the Directorate of Immigration can also be used to update your data in the National Register of Natural Persons as well as for statistical purposes. The data can also be used to verify the regularity of your stay under the provisions of the amended law of August 29, 2008 mentioned above, by other administrations and ministries in the context of other procedures, such as the procedure of acquisition of the Luxembourg nationality at the Ministry of Justice.
The data processed, or part of them, necessary for the accomplishment of a public mission, might be communicated or made accessible to other authorities, who are authorized to access it according to a legal provisions (“Office luxembourgeois d’accueil et d’intégration”, Ministry of Health, Ministry of Justice).
The data are kept for the duration of the processing of the file at the Directorate of Immigration and for as long as necessary to fulfill the purposes mentioned above.
You have a right to access, rectify and delete your data, as well as a right of objection and a right to demand the limitation of treatment, under certain conditions and unless the treatment is necessary for the administration to carry out a public interest mission.
If you wish to exercise these rights or for any request relating to data protection, you can contact the Directorate of the immigration of the Ministry of the Foreign and European Affairs (BP 752, L-2017 Luxembourg) by postal mail accompanied by a proof of identity. Complaints may be addressed to the Data Protection Officer (Commissaire à la protection des données auprès de l’Etat, 43, bd Roosevelt L-1450 Luxembourg).
Complaints may be lodged with the National Commission for the Protection of Data (CNPD) (1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette).